SLU Arts & Sciences Travel Approval Request Form

All faculty, staff, graduate students, undergraduate students, and guests of the College of Arts and Sciences anticipating any University funding for travel must receive approval of this form before making any travel arrangements.

All travel must receive written approval from the appropriate department chair or program director, and this approval must be attached to this form. Student and guest travel pre-approval must be submitted on their behalf by department staff or faculty.

Questions about travel requests should be directed to Beth Fluhr, Financial Coordinator (castravel@slu.edu). You should book your travel only after receiving approval of the Dean.

Please note: travel approval does not guarantee funding.


Approval, when granted, will be sent to the Submitter and to appropriate department administrative staff.
All travel on sponsored (grant) funds must be approved by the PI. If the traveler and submitter indicated on this form are not the PI, you must attach (at bottom of form) documentation of PI's approval and confirmation that the requested travel is relevant to the indicated grant .
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INTERNATIONAL TRAVEL Traveler will notify Risk Management’s, Maggie Nikolai, 977-3952, of the trip and print ID card from webpage: https://www.slu.edu/busfin/departments/risk-management-and-insurance/international-travel. Grad Students will purchase coverage from the SLU Marketplace: http://www.slu.edu/study-abroad-home/health-and-safety/international-health-insurance. Non full-time employees will contact International Services’ Annie Cavedine 977-4081 to obtain coverage. Insurance is required for all travelers.
A “Trip Summary Report” is required after completion of all international travel. It should include the highlights of the trip, its benefit to SLU, its benefit to the Traveler and what was accomplished by taking this trip. This summary should be uploaded in Concur as a receipt when submitting the trip’s expense report, along with a copy of this request with all required approvals.

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Budget: please be specific, this amount will be compared to your actual costs.
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If you are requesting a policy exception (to book outside Concur, for example), please submit the Travel & Expense Policy Exception Request (https://secure.blueoctane.net/forms/PIGVVVH2FPSR). Do not request policy exceptions via this form. Thank you.

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