SLU Arts & Sciences Travel Approval Request Form

All faculty, staff, graduate students, undergraduate students, and guests of the College of Arts and Sciences who anticipate any University funding for travel must submit this form and receive approval to travel before making any travel arrangements.

All travel must receive written approval from the appropriate department chair or program director, which must be attached to this form. Student and guest travel pre-approval must be submitted on their behalf by department staff or faculty.

Questions about travel requests should be directed to Beth Fluhr, Financial Coordinator (castravel@slu.edu). You should book your travel only after receiving approval of the Dean.

Please note: travel approval does not guarantee funding.


Approval, when granted, will be sent to the Submitter and to appropriate department administrative staff.
All travel on sponsored (grant) funds must be approved by the PI, as well as the traveler's department chair or program director. If neither the traveler nor the submitter indicated on this form is the PI, you must attach (at bottom of form) documentation of PI's approval, as well as confirmation that the requested travel is relevant to the indicated grant.
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INTERNATIONAL TRAVEL Full-time employees of SLU may be entitled to travel accident insurance. For details, visit http://www.slu.edu/busfin/departments/risk-management-and-insurance/international-travel. Students must purchase coverage from the SLU Marketplace: http://www.slu.edu/study-abroad-home/health-and-safety/international-health-insurance. Non full-time employees may contact International Services to obtain coverage.
Rental cars should not be used outside of the United States and Canada. To obtain an exception to the rule, please contact Risk Management.
A “Trip Summary Report” is required after completion of all international travel. It should include the highlights of the trip, its benefit to SLU, its benefit to the Traveler and what was accomplished by taking this trip. This summary should be uploaded in Concur as a receipt when submitting the trip’s expense report, along with a copy of all required approvals.

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Budget: please be specific, this amount will be compared to your actual costs.
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The University has a self-insurance program that covers vehicles rented for University-related travel. An insurance card indicating the policy coverage, insurance company, and policy number is available in Risk Management. For instructions, see http://www.slu.edu/busfin/departments/risk-management-and-insurance/automobile-insurance-cards
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If you are requesting a policy exception (to book outside Concur, for example), please submit the Travel & Expense Policy Exception Request (https://secure.blueoctane.net/forms/PIGVVVH2FPSR). Do not request policy exceptions via this form. Thank you.

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