SLU Arts & Sciences Travel Form

All faculty, staff, graduate students, undergraduate students, and guests of the College of Arts and Sciences who anticipate any University funding for travel must submit this form to verify that they have received pre-approval from their department or program to travel.

You may make travel arrangements immediately upon receiving your department chair's or program director's pre-approval to travel. Please note, however, that actual expenses such as airfare will not be approved by CASTRAVEL without verification, via this form, of the chair's or director's pre-approval.

Written pre-approval from the appropriate department chair or program director must be attached to this form. Verification of student and guest travel pre-approval must be submitted on their behalf by department staff or faculty.

All travel on sponsored (grant) funds must verify pre-approval by the PI, as well as the traveler's department chair or program director. If neither the traveler nor the person submitting this form is the PI, you must attach (at bottom of form) documentation of PI's pre-approval that includes confirmation that the requested travel is relevant to the indicated grant.

International travel requires the pre-approval of the Dean, as well as department chair or program director. You may not make arrangements for international travel before receiving the Dean’s pre-approval. Any such expenses submitted for approval, including airfare booked in Concur, will be disapproved until such pre-approval is obtained.

Questions about travel requests should be directed to Beth Fluhr, Financial Coordinator (CASTRAVEL@SLU.EDU).

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Include email here if you would like a confirmation email sent.
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If you are requesting a policy exception, please submit the Travel & Expense Policy Exception Request (https://secure.blueoctane.net/forms/PIGVVVH2FPSR). See here for additional information on policy exceptions: https://www.slu.edu/Documents/busfin/Travel-Required-Approval-Exceptions.pdf Do not request policy exceptions via this form. Thank you.
If you plan to rent a vehicle, please be aware that the University has a self-insurance program that covers vehicles rented for University-related travel. An insurance card indicating the policy coverage, insurance company, and policy number is available in Risk Management. For instructions, see http://www.slu.edu/busfin/departments/risk-management-and-insurance/automobile-insurance-cards
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Submit here for US50 Travel, or continue below for sponsored or foreign travel.

Please complete this section only if any of your funding is from a sponsored program (grant funds).

International Travel Full-time employees of SLU may be entitled to travel accident insurance. For details, visit http://www.slu.edu/busfin/departments/risk-management-and-insurance/international-travel. Students must purchase coverage from the SLU Marketplace: http://www.slu.edu/study-abroad-home/health-and-safety/international-health-insurance. Non full-time employees may contact International Services to obtain coverage.
A “Trip Summary Report” is required after completion of all international travel. It should include the highlights of the trip, its benefit to SLU, its benefit to the Traveler and what was accomplished by taking this trip. This summary should be uploaded in Concur as a receipt when submitting the trip’s expense report, along with a copy of all required approvals.
Rental cars should not be used outside of the United States and Canada. To obtain an exception to the rule, please contact Risk Management.